Users and Roles in Apple Books

A user is anyone who has access to iTunes Connect. Users are assigned different roles which determine what features they can access. Depending on your role, you may not see all the sections of iTunes Connect.

For example, if you signed up for the account, you’re automatically designated as a user with Admin and Legal roles, and you can access everything within iTunes Connect.

If you’d like to have other people work on your Books account, you need to invite them as users. Each person should access iTunes Connect with their own Apple ID. We strongly recommend adding more than one person to your account.

Types of user roles in iTunes Connect

Role Permissions Section Access
Admin Has access to all features of iTunes Connect. Admins can view and download legal agreements, but they must have the Legal role to accept them. Agreements, Tax, and Banking; My Books; Tickets; Sales and Trends; Payments and Financial Reports; Users and Roles; Resources and Help
Read Only: Agreements
Legal Assigned to the person who signed up for the program. This person is responsible for entering into legal agreements with Apple. Can be assigned to additional users, but only by users with the Admin role. You cannot assign the Legal role to yourself. Agreements, Tax, and Banking; Sales and Trends; Resources and Help
Read Only: My Books; Users and Roles
Finance Manages financial information, including downloading reports and uploading tax forms. Agreements, Tax, and Banking; Sales and Trends; Payments and Financial Reports; Resources and Help
Read Only: Agreements; Users and Roles
Sales Analyzes sales and downloads, and can download promo codes. My Books; Sales and Trends; Resources and Help
Read Only: Users and Roles
Technical Can manage all aspects of a book, such as pricing, metadata, delivery, tickets, and more. My Books; Tickets; Resources and Help
Read Only: Users and Roles
Read Only Can view book and ticket details, but is unable to make any changes. Resources and Help
Read Only: My Books; Tickets; Users and Roles

 

Add users in iTunes Connect

Users with the Admin role can add new users.

  1. Go to Users and Roles.
  2. Click the plus sign (+) next to the number of users at the top left.
  3. Enter the user’s first name, last name, and email address.
  4. Click Next.
  5. Select an access level for the user by selecting one or more roles.
  6. Click Next.
  7. Select the notifications the user should receive by type and territory.
  8. Click Save.

The new user will receive an invitation with a link to activate their iTunes Connect account.

Edit users and roles

You can edit your personal user details such as your name or email address, but you cannot edit your own role. Users with the Admin role can edit the roles and notifications for other users, but they cannot modify names or email addresses of individual users.

  1. Go to Users and Roles.
  2. Select the user’s Apple ID.
  3. Make edits in the Roles or Notifications tabs.
  4. Click Save.

Delete users

  1. Go to Users and Roles.
  2. Select the user’s Apple ID.
  3. Click Delete User.
  4. Confirm you want to delete the user and data associated with the account.

Opt in to email notifications

Users can opt in to receive email notifications for events that happen in various areas of iTunes Connect. Users with the Admin role can edit the notifications for other users.

We strongly recommend opting in to all notifications that are relevant to your role.

The following notifications are available:

  • Book Status: Receive an email when a book you’ve submitted first becomes available on Apple Books.
  • Agreements: Receive an email with agreement status updates, such as agreement expiration warnings, or if more information is needed.
  • Payments: Receive an email if payments to your bank are returned.
  • Financial Reports: Receive an email if financial reports are available to download.
  • Content: Receive an email if a book you’ve submitted receives a ticket during review, or if you haven't submitted your book's assets such as the book file or a sample, 14, 7, and 2 days before the release date.

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